wakf inner

Information Handbook under RTI ACT

Chapter – 1

Introduction

1.1 Background of this Hand Book:

The Right to Information Act, 2005 (22 of 2005) has come into force on 12 th November 2005. This is an Act to provide for setting out the practical regime of Right to Information for citizens to secure access to information under the control of public authorities, in order to promote transparency and accountability in the working of every public authority, the constitution of a Central Information Commission and State Information Commissions and for matters connected therewith or incidental thereto.

1.2 Objective/purpose of this handbook :

To provide basic information to public.

1.3 Intended users of this handbook :

Citizens of India.

1.4 Organisation of the information in this handbook :

The handbook contains Manuals providing basic information on the various aspects of the Kerala State Wakf Board

1.5 Definitions :

1.6 Contact person in case of somebody wants to get more information on topics covered in the handbook as well as other information also :

(i) Shri. Yoosuf. K.A, State Public Information Officer,Kerala State Wakf Board(H.O), Kaloor, Cochin-17. Ph: 0484: 2342485, Mobile: 9847851502

(ii) Shri Haneefa.K.M, State Assistant Public Information Officer, Kerala State Wakf Board, Kaloor, Cochin-17. Ph: 0484: 2342485,Mobile: 9745008253

(iii) Shri.K.C.Abdul Rahman , State Public Information Officer, Kerala State Wakf Board ,Regional Office,Eroth Center,Bank Rd, Calicut -01, Ph:0495 – 2366991,Fax:0495 – 2366991.

(iv)Shri.Aboobackerkoya.P.P, State Assistant Public Information Officer, Kerala State Wakf Board Regional Office,Eroth Center,Bank Rd, Calicut -01, Ph:0495 – 2366991, Fax:0495 – 2366991.

1.7 Procedure and fee structure for getting information not available in the handbook:

Anyone desiring to obtain such information may submit the application on prescribed proforma given in this handbook with application (Rs.50/- extra for seeking information in the form of CD) and submit the same to the Public Information Officer mentioned at (i) and (ii) and receive the acknowledgement from him. Separate applications may be submitted for seeking information on different subjects as information related to one subject should be sought on one application form.

Chapter 2 (Manual 1)

Particulars of Organizations, Functions and Duties

2.1 Objective/purpose of the public authority.

To supervise, control and protect all the wakfs in the State of Kerala.

2.2. Mission Statement of the public authority.

To improve the working of the Wakf and Wakfs and to prevent alienation of wakf property, to recover alienated property,to ensure the administration of the wakf is being done properly and to ensure the wakf funds are utilized in a proper manner.

2.3 Brief history and context of its formation.

The Ist Board of Wakfs in the Kerala State was established by notification No 1625/F3/57/Rev.2 dated 16.9.1960 under section 9(1)of the Wakf Act 1954(Central Act 29 of 1954). The 1995 Wakf Act brought into force in Kerala with effect from,January,1996. The Government of Kerala published the Kerala Wakf Rules 1996 as per notification G.O.M.S.No:508/96/RD dated 6.9.1996 in accordance with section 109 of the Wakf Act. The present Wakf Board is the Second Board which was constituted on 4.11.03 under the 1995 Act and this is,however,9th Wakf Board in the state from 1960 onwards.

2.4 Duties of the public authority.

The Board consists members not exceeding 13 in numbers as stipulated in 43 of Central Wakf Act ,1995. The Board meets to decide on various issues related to the Wakf affairs in the state and disposal after due considerations of the cases that are filed before the Board by aggrieved parties to avoid delay in disposal of the cases filed before the Board a separate Judicial Committee had been formed for the same. Whenever necessary Board is framing Schemes taking over the administration and conducting election for the administrative of the wakf.

2.5 Main activities/functions of the public authority.

The main activity of the Board is to supervise ,control and protect all the wakfs in the State of Kerala.

A) Educational Scheme

The Board has been implemented loan scholarship of economically poor students studying in professional course ie., MBBS, BDS,B.Tec, BAMS,BHMS,B.Pham, B.Sc Agri. Etc.. The loan scholarship were paid at the rate of Rs. 500/-and 400/-per mansem considering the nature of various courses. This matter is under review and the Board has decided to increase the loan scholarship substantially from this year onwards. Rs. 4,06,450/- had been already disbursed in the last year. 81 students have been getting loan scholarship for their higher studies. Board also giving matching grant scholarship to 100 students for their higher studies by utilizing 50% grant from Central Wakf Council.

B. DEVELOPMENT OF URBAN WAKF PROPERTIES

The Board had recommended to Central Wakf Council for the loan of 25 wakf institutions and an amount of Rs…4,59,45,000 for 22 wakf institutions had been already disbursed.

2.6 Other services being provided by the public authority with a brief write-up on them.

Board issuing marriage certificate among the community for their visa purpose. As a result of the several representation by the Chairman and Members of the Board,the Government is granting 50lakhs for for SWS every year. The committee of the SWS distributing the grant to the eligible categories like Pension toto scholar in Arabic, Teacher in Arabic Khadim,financial aid to the marriage,Medical Treatment,Maintenance to divorced women. Rs.51,59,948/-had disbursed for the same. The trial and disposal of cases filed before the Board are also an important activity of the Board.

2.7 Organizational Structure Diagram at various levels namely, State, Directorate, Regional, District, Block etc. (whichever is applicable).

The Board has two offices. Head Office at Eranakulam dealing with the matter of the wakf situated in the southern districts from Palakkad and Trissur. Rest of the region deals with Regional office at Kozhikode.

2.8 Expectation of the public authority from the public for enhancing its effectiveness and efficiency.

Wakf Board had conducted mutawallis awareness camp for enlighten the mutawallis and beneficiaries regarding the role in protecting and developing the Wakf.

2.9 Arrangements and methods made for seeking public participation/contribution.

conducted mutawallis awareness camp and published two booklets describing all functions and services of the Board.

2.10 Mechanism available for monitoring the service delivery and public grievance resolution.

Monitoring and assessing the work of the staff by the Board monthly and if any grievances. From the public the case will examine the Board.

2.11 Address of the main office and Regional offices

1. Kerala State Wakf Board

Head Office, VIP Road

Kaloor , Kochin -17

Phone: (0484) 2342485

Fax: (0484) 2346091

Website: http://www.keralastatewakfboard.org/

E-mail: keralastatewakfboard.org / mail@keralastatewakfboard.org

2. Kerala State Wakf Board

Regional Office,Eroth Center,

Bank Road,Kozhikode – 673001

Ph:0495 – 2366991, Fax: 0495 - 2366991

2.12 Morning hours of the office: 10.15 a.m. (Monday to Saturiday)

Closing hours of the office: 5.15 p.m. (Monday to Saturiday)

Chapter – 3(Manual – 2)---TOP

Powers and Duties of Officers and Employees

3.1 Please provide details of the powers and duties of officers and employees of the
Kerala State Wakf Board

Designation

Chief Executive Officer of the Kerala State

Powers & Duties

As per section 25 of Wakf Act,1995

The Chief Executive Officer will be executive head of the Board. The Head Office at Eranakulam and Regional Office at Calicut will be under the administrative control of the Chief Executive Officer . He shall be the ex-officio Secretary of the Board and convenor of the Wakf Board Social Welfare (Kerala) Scheme. He shall exercise powers as provided in the Wakf Act, Rules and regulations made thereunder . He shall have administrative powers as per the Wakf Act and as delegated or authorized by the Board from time to time

(WS)Confidential Assistant

Confidential Assistant to Chief Executive Officer shall be in charge of the Welfare Schemes Division and shall supervise their work. He shall deal with the files relating to the correspondence with the Government and other bodies concerning the social welfare scheme of the Government of Kerala. He is authorized to sign all the proceedings of SWS correspondences except that of issuing of cheques. He shall take all steps to withdraw the budgetary amount of the government and spent it within the prescribed time. The preparation of the Agenda and Minutes of the sanction committee meeting and preparation of the committee notes and appropriation of fund are to be made by him. He shall take steps for convening a meeting in the month of May itself so as to disburse the amount to the beneficiaries within the time. He shall supervise the section WS-1 to WS-6. All the files are to be verified by him and are to be submitted to the Chief Executive Officer directly. He shall deal with the files relating to loan scholarship schemes of the Board independently. He shall prepare a list of scholarship holders along with the sanctioned applications forms for signature of CEO. After getting approval of CEO he shall issue the proceedings and cheques to the eligible candidates. He shall also deal with the foreign contribution license file of the Board and the files relating to the sachar committee report files, madrassa teachers welfare fund scheme and scholarship files proposed by the Government of Kerala. He shall also deal with the files relating to Loan to the wakf institutions from the Central Wakf Council .

(WS-1) Tapal & Despatch:- The person in-charge of this section shall deal with the tapal distribution and despratch works in the SWS division and maintain inward and outward register, stamp accounts etc. Daily tapals including registered articles addressed to the Chief Executive Officer shall be opened in the presence of the Confidentail Assistant and shall enter all tapals in the general register duly affixing date seal and shall send to the Chief Executive Officer. On returning the tapal from the Chief Executive Officer, he shall number the tapals and distribute the same to the sections as ordered by the Confidentail Assistant. He shall also keep a register of issuance of application form and such application forms are to be issued from this section itself. The details of the filled in applications received in this section shall be entered in the Computer on the same day itself.

(WS-2) Pension Section:- The person in-charge of this section shall deal with the files relating to the Pensioners under the Social Welfare Scheme. He shall also deal with the new application for pension. This section shall also deal the file relating to the maintenance of Islamic chair at Calicut University. The files relating to maintenance amount under the Muslim Women (Right on divorce) Act, 1984 will be under this section. He shall take necessary steps for issuance of the proceedings and voucher form as early as possible so as to disburse the budgetary amount within the prescribed time.

(WS-3) General Section:- The person in-charge of this section shall deal with all files relating to applications for marriage aid and treatment expenses etc. The applications are to be scrutinized by him properly and thoroughly.

(WS-4) Cash Section:- The person in-charge of this section shall deal with the issuance of Cheque as ordered by the Chief Executive Officer in the proceedings.

(WS-5) Account Section:- The person in-charge of this section shall deal with the Accounts relating to the Social Welfare Scheme. He shall also deal with the files relating to the budget allocation of the government in respect of the WS scheme and shall take necessary steps for the timely withdrawal of the budgetary amount. The purchase of Stationeries, Furniture and Printing will be under this section. All the required registers are to be maintained properly.

(WS-6) Scholarship Section:- The person in-charge of this section shall deal with Loan Scholarship Scheme for professional courses, matching grant scheme of Central Wakf Council and other scholarship scheme formulated by the Board. He shall maintain a register regarding the scholarships awarded to the students including the details of amount, course of study, period of scholarship, name and address of the sureties, steps taken for recovery. A special drive shall be made for recovery of the scholarships amount already given and to deposit the same in the account of revolving fund for scholarship scheme. He shall also take necessary steps to avail the Library grant scheme of Central Wakf Council or other scheme of the Central Wakf Council, Moulana Azad Foundation for Education and National Minorities Finance and Development Corporation. He shall also deal with the foreign contribution license file of the Board and the files relating to the Sachar Committee report files, Madrassa Welfare Fund Scheme and Scholarship files proposed by the Government of Kerala. He shall also deal with the files relating to Loan to the wakf institutions from the Central Wakf Council

Senior Superintendent

Senior Superintendent will be in-charge of the entire office of the Head Office subject to the control of the Chief Executive Officer. He will be the officer authorized to verify and register the wakfs in the wakf register maintained under section 36 of the Wakf Act, 1995. All the files to be submitted to the Chief Executive Officer for approval and orders after verification by the Junior Superintendents shall be routed through him. He shall verify and scrutinize all the files submitted through him and initial to that effect with necessary suggestions before sending to the Chief Executive Officer. He shall be in-charge of special drive in respect of the collections of arrears of revenue and shall report the progress to that effect to the CEO every month. He shall inspect and verify the assessment files of major wakfs (one lakh and above) assessed by the junior superintndant and submit a report to that effect every three month to the CEO. In the absence of the Chief Executive Officer, he shall attend the Board meeting and he will be in charge of the office. He shall also sign fair copies of the letters other than the letters to be sent to the Chairperson, Members, Central Wakf Council, Central Government, State Government and other State Wakf Boards. He shall verify the Personal Register of Junior Superintendents/Legal assistant. He is authorized to issue U.O. notes to all sections of the office. The marking of attendance of the officers and staff of the Head Office will be vested with him. Granting of Casual Leave to the staff of the Head Office will be vested with him and he shall take necessary steps to ensure the discipline of the office. He shall also responsible for the publication of list of wakfs duly registered in the Government Gazette every six months without fail. He shall deal files relating to survey commission report.

Distribution of Work

For Administrative convenience the working system in the Head Office is divided into six wings. namely;

1. Assessment & Correspondence wing

2. General Administration wing

3. Finance wing

4. Legal wing

5. Audit (wakfs)

6. Fair copy wing

ASSESSMENT & CORRESPONDENCE WING

Junior Superintendent:-

The officer in this seat will be in-charge of the Assessment & Correspondence wing. The overall superintendence of the Assessment & Correspondence wing will be vested with him. The files under the wing to be submitted to the Senior Superintendent (Administration) shall be routed through him for verification and initial to that effect with necessary suggestions. He shall be the assessing authority under Section 72 of the Wakf Act in respect of all wakfs coming under the jurisdiction of the Head Office.. He shall also supervise with the maintenance of D.C.B. and A.D.R. and prepare consolidated statements. He shall also deal with the files relating to the payment of 1% contribution under the Wakf Act to the Central Wakf Council. He shall supervise the sections B1 to B6. He shall verify the Personal registers of the staff under this wing. He shall be the person responsible for the accuracy, veracity and legality of the assessments orders issued by him.

B1 Section

The person in charge of this Section shall directly deal with the assessment and correspondence files relating to Thiruvananthapuram, Alappuzha and Idukki Districts. He shall take necessary steps for the collection of arrears and issuance of Revenue Recovery Certificate. He shall prepare monthly statement as to the number and amount of assessments made, the number of statements of accounts received, the number of show cause notices issued, the number of revenue recovery requisition issued and the number and amount of contribution collected for every month. He shall responsible for the accuracy of the assessments made by him. He shall properly maintain the computer provided in the seat. The applications received under Section 51 of the Wakf Act such as for sale, purchase, exchange, mortgage etc. are to be verified with the records maintained in the office and are to be forwarded to legal wing through the Junior Superintendent (A & C). Similarly all matters coming under Section 52, 54 and 55 are to be transferred to the legal wing after completion of the preliminary enquiry with a brief note. He shall submit all files to Junior Superintendent (A & C) for verification and scrutiny.

B2 Section

The person in charge of this Section shall directly deal with the assessment and correspondence files relating to Palakkad & Kollam Districts. He shall take necessary steps for the collection of arrears and issuance of Revenue Recovery Certificate. He shall prepare monthly statement as to the number and amount of assessments made, the number of statements of accounts received, the number of show cause notices issued, the number of revenue recovery requisition issued and the number and amount of contribution collected for every month. He shall responsible for the accuracy of the assessments made by him. He shall properly maintain the computer provided in the seat. The applications received under Section 51 of the Wakf Act such as for sale, purchase, exchange, mortgage etc. are to be verified with the records maintained in the office and are to be forwarded to legal wing through the Junior Superintendent (A & C). Similarly all matters coming under Section 52, 54 and 55 are to be transferred to the legal wing after completion of the preliminary enquiry with a brief note. He shall submit all files to Junior Superintendent (A & C) for verification and scrutiny.

B3 Section

The person in charge of this Section shall directly deal with the assessment and correspondence files relating to Ernakulam & Pathanamthitta Districts. He shall take necessary steps for the collection of arrears and issuance of Revenue Recovery Certificate. He shall prepare monthly statement as to the number and amount of assessments made, the number of statements of accounts received, the number of show cause notices issued, the number of revenue recovery requisition issued and the number and amount of contribution collected for every month. He shall responsible for the accuracy of the assessments made by him. He shall properly maintain the computer provided in the seat. The applications received under Section 51 of the Wakf Act such as for sale, purchase, exchange, mortgage etc. are to be verified with the records maintained in the office and are to be forwarded to legal wing through the Junior Superintendent (A & C). Similarly all matters coming under Section 52, 54 and 55 are to be transferred to the legal wing after completion of the preliminary enquiry with a brief note. He shall submit all files to Junior Superintendent (A & C) for verification and scrutiny.

B4 Section

1. The person in charge of this Section shall directly deal with the assessment and correspondence files relating to Thrissur & Kottayam Districts. He shall take necessary steps for the collection of arrears and issuance of Revenue Recovery Certificate. He shall prepare monthly statement as to the number and amount of assessments made, the number of statements of accounts received, the number of show cause notices issued, the number of revenue recovery requisition issued and the number and amount of contribution collected for every month. He shall responsible for the accuracy of the assessments made by him. He shall properly maintain the computer provided in the seat. The applications received under Section 51 of the Wakf Act such as for sale, purchase, exchange, mortgage etc. are to be verified with the records maintained in the office and are to be forwarded to legal wing through the Junior Superintendent (A & C). Similarly all matters coming under Section 52, 54 and 55 are to be transferred to the legal wing after completion of the preliminary enquiry with a brief note. He shall submit all files to Junior Superintendent (A & C) for verification and scrutiny.

GENERAL ADMINISTRATION WING

(C) Junior Superintendent (General Administration):- The officer in this wing will be in-charge of this wing. The overall superintendence of the wing will be vested with him, subject to the administrative control of the Senior Superintendent. All files coming under the wing to be submitted to the Chief Executive Officer through the Senior Superintendent for approval and orders shall be routed through him and he shall verify and scrutinize all such files and initial to that effect with necessary suggestions before sending to the Senior Superintendent. He shall be the authorized officer for issuing the certified copies of documents under section 30 of Wakf Act and Rule 69 to 74 of Kerala Wakf Rules.

(C1) General Correspondence:- The person in-charge of this section shall deal with the correspondences relating to the State and Central Government, Central Wakf Council (other than matching grant and urban wakf property development scheme), different State Wakf Boards, files relating to the Parliamentary Committee, Assembly and Parliamentary questions and such other items of general in nature. He shall prepare monthly statement regarding the number of current papers received in this section, period taken for disposal and the number of disposal. He will be under the supervisory control of the Junior Superintendent (Admn.). Files relating to certified copy and Marriage Certificate are to be handled by this section. He shall prepare annual report of the Board so as to send it to the Government within the prescribed time limit

(C2) Registration Section:- The person in-charge of this section shall deal with the registration of wakfs. He shall take necessary steps to register the wakfs after verification of the documents and satisfying the conditions prescribed. Before registration he shall ensure that the wakfs are not registered earlier and the properties are in the possession of the wakf. He shall verify the mode of administration of the wakf and the rule of succession to the mutawalliship. He shall also responsible for checking as to whether the committee of the wakf is registered under the Societies Act/Trust Act. The Wakf Registers shall be kept under his safe custody

(C3) Regional Office Correspondence:- The person in-charge of this section shall deal with the files relating to the Regional Office receiving for decisions and orders of Chief Executive Officer or the Board as the case may be other than the files relating to registration, recovery of property and encroachment eviction.

(C4) Establishment Section:- The person in this section shall deal with the establishment and service matters of all staff both in Head Office and Regional Office. He shall also deal with the monthly performance report of both Head Office and Regional Office and report the progress to the Chief Executive Officer.

(C5) Record & Store Section:- . The main functions of this section are 1. Supply of records in response to requisitions, 2. Taking of records disposed, 3. Registry of records taken out by sections and noting their return in the register, 4. Sending every month arrear lists for the return of records taken out more than three months ago, 5. Cleaning and dusting all racks and the examination of records in order to protect them from damage, 6. Labeling all records, 7. Keeping the bundles arranged neatly and methodically on the racks, 8. Keeping the record room tidy and in good repair, 9. Destruction of records in due time 10. Keeping of stock register of Furniture, Stationary, Computers, other Electronic Items, and movable items. Person in-charge of this section shall strictly observe the procedures prescribed in Chapter 8 of Manual of Office Procedure in respect of the records and connected things.

(C6) Tapal & Despatch Section:- The person in-charge of this section shall deal with the tapal distribution and despatch works in the office and maintain inward and outward register, stamp accounts. Daily tapals including registered articles addressed to the Chief Executive Officer shall be opened in the presence of the Senior Superintendent and shall enter all tapals in the general register duly affixing date seal and shall send to the Chief Executive Officer. On returning the tapal from the Chief Executive Officer, he shall number the tapals in the distribution register and distribute the same to the concerned Junior Superintendents of the wing.

(C7) Public Relation Assistant:- The person in-charge of this section shall deal with the enquiry counter of the office. He shall receive the visitors with utmost courtesy and direct them to the concerned Junior Superintendent of the wing after contacting them through the extension number. He shall attend all the telephone calls with patience and transfer the same to the concerned section or wing or the officer as the case may be. He shall maintain a register of calls made through different sections for official and personal purposes. The maintenance of EPBX system shall be his responsibility. He shall be the ex-officio press relation assistant of the chairman, CEO and offices. He shall maintain a mail address list of all dailies and channels, advocates appearing in the Board, other advocates, list of standing counsels in different courts, address list of muthavallis, address list of staff members, etc. He shall be in charge of public relations on behalf of the office. He shall also deal with maintenance of computer systems in the head office.

(C8) Liaison assistant to CEO :- He shall liaison with all departments, Regional Office of the Kerala State Wakf Board, press, Muthawallies, members of the Board and other wakf institutions as and when instructed by the Chief Executive Officer. He shall attend all the phone calls for the CEO and receive the visitors of CEO and give them appointments. He must be very receptive and polite in handling such visitors. He shall collect the files for Board meeting from the concerned wing immediately after the preparation of agenda.

(C9) Driver:- He shall keep the official car of the Chief Executive Officer properly and with cleanliness and log book shall be kept in his custody. The details of journey of officers traveled etc. are to be filled in time and submit to the officer concerned for the counter signature. He will be in charge of maintenance and safety of the vehicle. He shall report or remind the details regarding the payment of Insurance Premium, Tax and periodical service to Estate & Purchase section. He shall collect the details of personal use of official car by CEO and ensure that it’s payments are made on the last day of every month.

(C10) Driver:- He will be in-charge of the maintenance and safety of the vehicle in respect of the official Car of the Chairperson. This post is co-terminus with that of the Chairperson of the Board. He shall maintain the logbook and keep it in his custody. Details of journey, details of travel etc. are to be filled in time and submit to the officer authorized for this purpose for counter signature. He shall report or remind the payment of Insurance Premium, Tax and periodical services to be made to the Estate & purchase section. He shall collect the details of personal use of official car by the chairman and ensure that it’s payments are made on the last day of every month.

FINANCE WING

(D) Junior Superintendent (Finance):- He shall also deal with the audit reports of the Board and Wakf Board Social Welfare Scheme. He shall supervise the pay bill section, cash section and and estate & purchase section. He shall prepare budget of the Board. He shall also take necessary steps for withdrawing the Administrative Grant provided in the Budget of the State Government and also take steps to comply the provisions of the Administrative Grant Rules, 2003 formulated by the Government of Kerala. He shall be the Public Information Officer under the RTI Act.

(D1) Cash Section:- The person in this section shall be in-charge of the cash and account of Board. He shall deal with the cash and accounts of the Board and various accounts of the Board with Banks, Post Offices, District Treasury, Provident Fund and Gratuity. He shall deal with the accounts of wakfs on direct administration and sale proceeds of the wakf properties deposited with the Board as per orders.

(D2) Pay Bill Section:- The person in-charge of this seat shall deal with the maintenance of pay bill and T.A.bill of the staff and Chief Executive Officer, Provident Fund accounts and application relating to the temporary advances from Provident fund accounts to the staff. He shall also deal with the income tax at source both Head Office and Regional Office. File relating to Administrative grant shall be dealt by this section.

(D3) Estate & Purchase Section:- The person in-charge of this section shall deal with the Buildings of the Board such as payment of tax, collection of rent from the tenants, renewal of lease deeds and maintenance of the buildings of the Board. He shall also deal with the file relating to the official residence of the Chief Executive Officer. All types of purchase including AIR, KLT, Gazette, stationary, printing etc. shall be processed through this section. He shall also deal with the annual maintenance contract of Computers and other Electronic Equipments including the Telephone connections. He shall maintain a purchase register and obtain acknowledgement from the record and store section regarding the entrustment. He shall also maintain a register in respect of the immovable properties of the Board. He shall deal with files relating to the maintenance of the vehicles of the Chairperson and Chief Executive Officer.

LEGAL WING

(E) Legal Assistant:- The Legal Assistant will be in-charge of this wing. He shall supervise the work of Litigation (external) section, Adjudication section (statutory petition, Assessment Appeal, Enquiry Proceedings). All the files relating to the above matters should be verified by the Legal Assistant and put up to the Senior Superintendent. He shall also deal with the files relating to any wakf, specifically entrusted to him by the Senior Superintendent, which involves legal issues. He shall also take measures for the computerization of the Section. He shall follow up the pending cases of different courts and liaison with the counsels. He will be responsible for effective appearance of the board through standing counsels or other counsels engaged by the Chief Executive Officer.

(E1) Litigation (External) Section:- The person in-charge of this section shall deal with the cases filed by or against the wakf board before the Wakf Tribunals, Civil Courts, Magistrate Courts, High Court and any other authorities. He shall keep a Court diary to follow up the pending cases of different courts.

(E2) Adjudication Section:- The person in-charge of this section shall deal with the files relating to statutory petitions filed before the Board under the Wakf Act and statutory appeals. This section shall also deal the suo-moto enquiry proceedings file transferred from the other wing. He shall scrutinize the original petition and appeals filed before the Board/Judicial Committee and certify that the petitions, appeals are filed with sufficient stamp and necessary documents. He shall make sure that the procedure prescribed by O.P.s and Appeals before the Board/Judicial Committee are applied during the court sittings. He shall act as bench clerk and assist in drafting orders of the Board. He should verify the petition files and prepare a note in each file containing the name and address of the parties, issuance and acknowledgement of notices and he shall ensure that all these things readily available at a stretch. He shall be the ex-officio laison assistant to the chairman of the Board.

(E3) Assessment Appeals:- The person in-charge of the section shall deal with the files relating to statutory appeals filed before the Board under the Wakf Act. He shall scrutinize the appeals filed before the Board/Judicial Committee and certify that the appeals are filed with sufficient stamp and necessary documents. He shall make sure that the procedure prescribed for appeals before the Board / Judicial Committee are applied during the court sitting. He should verify the appeal files and prepare a note in each file containing the name and address of the parties, Issuance and acknowledgement of notices and payment of 1/3^rd portion of the contributions.

(E4) Alienation and encroachment:- The person in-charge of this section shall deal with the files relating to encroachment, eviction under Section 54 & 55 of the Wakf Act and recovery of wakf property under Section 52. The files relating to Wakf Act, Rules, regulations and constitution of the Board shall be dealt by him. He shall also responsible for the publication of list of wakfs duly registered in the Government gazette every six months without fail. He shall deal files relating to Survey Commission report.

AUDIT WING

(F) Junior Superintendent (Audit):- He shall deal with the audit of wakfs under section 47 of the wakf Act. This power will be delegated to him under section 27 of the Wakf Act. He shall be the officer authorized to conduct audit of wakfs.

(F1) Wakf Inspector:- The person in-charge of this section shall deal with inspection and audit of accounts of the wakfs entrusted to him. He shall also make local Inspection/Audit if any ordered by the Chief Executive Officer.

(F2) Wakf Inspector:- The person in-charge of this section shall deal with inspection and audit of accounts of the wakfs entrusted to him. He shall also make local Inspection/Audit if any ordered by the Chief Executive Officer.

(F3) Wakf Inspector:- The person in-charge of this section shall deal with inspection and audit of accounts of the wakfs entrusted to him. He shall also make local Inspection/Audit if any ordered by the Chief Executive Officer.

(F4) Wakf Inspector:- The person in-charge of this section shall deal with inspection and audit of accounts of the wakfs entrusted to him. He shall also make local Inspection/Audit if any ordered by the Chief Executive Officer.

(F5) Wakf Inspector:- The person in-charge of this section shall deal with inspection and audit of accounts of the wakfs entrusted to him. He shall also make local Inspection/Audit if any ordered by the Chief Executive Officer.

(F6) Wakf Inspector:- The person in-charge of this section shall deal with inspection and audit of accounts of the wakfs entrusted to him. He shall also make local Inspection/Audit if any ordered by the Chief Executive Officer.

(F7) Wakf Inspector:- The person in-charge of this section shall deal with inspection and audit of accounts of the wakfs entrusted to him. He shall also make local Inspection/Audit if any ordered by the Chief Executive Officer.

FAIR COPY WING

(G) Senior Stenographer:-

The Senior Stenographer shall supervise the wing and allot the works to other sections under this wing. He shall maintain a register in respect of the files received under this wing covering the date of receipt, subject, number of pages typed, date of return from the section, including English or Malayalam etc. He shall prepare a monthly statement of work and submit it to the Senior Superintendent for verification. He shall distribute the works to other sections in the wing based on the priorities and ensure its execution. He shall also control the Photostat machine and maintain it with good condition and shall keep a register regarding the number of copies taken, number of papers used etc. He shall assist the CEO in the preparation of draft agenda and minutes of the Board and judicial committee meeting and act as per his directions.

(G1) U.D.Stenographer:- The person in-charge of this section shall deal with the Stenography and typing works of the Board Meeting, preparation of the Agenda. He shall also deal with such other matters entrusted by the Senior Stenographer.

(G2) U.D.Stenographer:- The person in-charge of this section shall deal with the Stenography and typing works in respect of the matters relating to the Legal Wing. He shall also deal with such other matters entrusted by the Senior Stenographer.

(G3) L.D.Stenographer:- The person in-charge of this section shall deal with the Malayalam & English typewriting and Stenography works of Finance wing and other works assigned by the Senior Stenographer.

(G4) L.D.Typist:- The person in-charge of this section shall deal with the Malayalam & English typing work of correspondence of W & A files and other works assigned by the Senior Stenographer.

(G5) L.D.Typist:- The person in-charge of this section shall deal with the Malayalam & English typing work of S.W.S. Division and other works assigned by the Senior Stenographer.

PEONS

The Senior Superintendent according to the requirement of the Office will regulate the schedule of the work of the Peons. They shall wear the uniform prescribed by the Board. Their work includes opening and closing of office, supervise the cleaning work and attending different sections of the office and carry files different sections and transact with the Banks and outside works entrusted by the Senior Superintendent. They shall reach in the office at 9.30 A.M. on all working days and shall make arrangements for the Judicial Committee sittings or Board meeting. They shall obey the instructions of the section clerks and other superior officers any dereliction in such cases will be treated as a serious mis conduct on their part. Affixing of stamps for dispatching in both divisions are also dealt by them.

No. 1:- He shall attend the works in the office and shall comply with the orders of the Senior Superintendent and other superior officers. He shall also responsible for the opening and closing of office punctually and shall supervise and cleaning works of sweeper and to ensure that the cleaning work done promptly.

No.2:- Schedule of work will be assigned to him by the Senior Superintendent (Admn.) and shall comply with the directions given to him.

No.3:- Schedule of work will be assigned to him by the Senior Superintendent (Admn.) and shall comply with the directions given to him.

No.4:- He shall work as attendant to the Chief Executive Officer and shall comply with the directions given to him. He will be available nearby the chamber of the Chief Executive Officer.

Senior Superintendent (Administration)	REGIONAL OFFICE, KOZHIKODE Senior Superintendent (Admn.) shall have complete control and overall supervision of the Regional Office and shall have administrative powers as delegated by the Board or authorized by the Chief Executive Officer from time to time. He shall be the assessing authority under Section 72 of the Wakf Act in respect of all wakfs coming under the jurisdiction of the Regional Office. He shall be responsible for keeping discipline in the office and shall report about the progress of works done by the staff of the Regional Office to the Chief Executive officer. He shall report about the performance of the staff of the Regional Office to the Chief Executive Officer. The Senior Superintendent shall be under the administrative control of the Chief Executive Officer. He shall have powers to report immediately to Chief Executive Officer about the misbehaviors, action or bad character of any staff under him affecting the discipline of office with his statement of opinion for necessary action. He shall assess the quantum of work done by each staff everyday. He shall verify and scrutinize all the files submitted to him and approve them or to sent for decision of the Chief Executive Officer/Board as the case may be. All the files intended to be sent to the Head Office shall be verified by the Senior Superintendent (Admn.) and shall avoid unnecessary transmission of files to the Head Office. He shall ensure strict compliance of rules by the staff in the case of marking of attendance, granting of Casual Leave. He shall ensure that the Mutawallies as well as public are getting much attention and care from the staff of the Office. He shall sign the notice/summons in respect of the matters filed before the Board for adjudication. The Senior Superintendent shall report the monthly performance and outside duty statement to the Chief Executive Office on or before 10^th day of every month. The direction to transfer the fund to the Head Office must be strictly complied. The marking of attendance of the officers and staff of the Regional Office will be vested with him. The monthly-consolidated statement regarding the late attendance and setting off shall be reported to the Head Office along with the monthly performance statement.
Senior Superintendent (Finance & Audit)	He shall thoroughly scrutinize all the correspondence files of D1 to D9 seats and put up to the Senior Superintendent (Admn.) with his specific remarks and suggestions. He shall deal with the audit of wakfs under section 47 of the wakf Act. Audit under Section 47 shall be conducted regularly in respect of the major wakfs through the empanelled auditors of the Board and the typed final audit report shall be forwarded to the Head Office for orders. He shall supervise the files connected with audit submitted by the Junior Superintendent (Finance). He will be the Information Officer under the Right to Information Act, 2005.
*Distribution of Work* For Administrative convenience the working system in the Regional Office is divided into four wings. namely; 1. Assessment wing 2. Correspondence wing 3. Finance & Audit wing 4. Legal wing
(C1) Junior Superintendent:-	He shall thoroughly scrutinize all the assessment files under D1, D4, D5, D8 and D9 seats and put up to the Senior Superintendent (Admn.) with his specific remarks and suggestions. The overall superintendence of these seats will be vested with him. He shall be in-charge of special drive in respect of the collections of arrears of revenue of these seats and shall report the progress to that effect to the Senior Superintendent (Admn.) every month. He shall supervise D1, D4, D5, D8 and D9 seats. He shall verify the Personal Registers of the staffs under these seats. He shall be responsible for the accuracy of the assessments scrutinized by him. (C2) Junior Superintendent:-He shall thoroughly scrutinize all the assessment files under D2, D3, D6 and D7 seats and put up to the Senior Superintendent (Admn.) with his specific remarks and suggestions. The overall superintendence of these seats will be vested with him. He shall be in-charge of special drive in respect of the collections of arrears of revenue of these seats and shall report the progress to that effect to the Senior Superintendent (Admn.) every month. . He shall also supervise with the maintenance of D.C.B. and A.D.R. and prepare consolidated statements. He shall supervise D2, D3, D6 and D7 seats. He shall verify the Personal Registers of the staffs under these seats. He shall be responsible for the accuracy of the assessments scrutinized by him. D1 Section:- The person in-charge of this section shall directly deal with the assessment and correspondence files relating to the wakfs of Kasargode Taluk and Hosdurg Taluk. He shall submit all files to Junior Superintendent (C1) for scrutiny. He shall also take necessary steps for collection of arrears, issuance of Revenue Recovery Certificates. He shall properly maintain the Computer provided in the seat. He shall prepare monthly statement as to the number of assessments made, the number of account statements received, the number of show-cause notices despatched, the number of revenue recovery requisition issued and the amount of contribution collected for every month. He should complete his work as per the schedule of work issued by the Junior Superintendent. The applications received under Section 51 of the Wakf Act such as for sale, purchase, exchange, mortgage etc. are to be verified with the records maintained in the office and are to be forwarded to Legal wing through the Junior Superintendent Similarly all matters coming under Section 52, 54 and 55 are to be transferred by him to the legal wing through the Junior Superintendent after completion of the preliminary enquiry with a brief note. D2 Section:- The person in-charge of this section shall directly deal with the assessment and correspondence files relating to the wakfs of Kannur Taluk and Thalassery Taluk. He shall submit all files to Junior Superintendent (C2) for scrutiny. He shall also take necessary steps for collection of arrears, issuance of Revenue Recovery Certificates. He shall properly maintain the Computer provided in the seat. He shall prepare monthly statement as to the number of assessments made, the number of account statements received, the number of show-cause notices despatched, the number of revenue recovery requisition issued and the amount of contribution collected for every month. He should complete his work as per the schedule of work issued by the Junior Superintendent. The applications received under Section 51 of the Wakf Act such as for sale, purchase, exchange, mortgage etc. are to be verified with the records maintained in the office and are to be forwarded to Legal wing through the Junior Superintendent. Similarly all matters coming under Section 52, 54 and 55 are to be transferred by him to the legal wing through the Junior Superintendent after completion of the preliminary enquiry with a brief note. D3 Section:- The person in-charge of this section shall directly deal with the assessment and correspondence files relating to the wakfs of Taliparamb Taluk, Vadakara Taluk and Koyilandi Taluk. He shall submit all files to Junior Superintendent (C2) for scrutiny. He shall also take necessary steps for collection of arrears, issuance of Revenue Recovery Certificates. He shall properly maintain the Computer provided in the seat. He shall prepare monthly statement as to the number of assessments made, the number of account statements received, the number of show-cause notices despatched, the number of revenue recovery requisition issued and the amount of contribution collected for every month. He should complete his work as per the schedule of work issued by the Junior Superintendent. The applications received under Section 51 of the Wakf Act such as for sale, purchase, exchange, mortgage etc. are to be verified with the records maintained in the office and are to be forwarded to Legal wing through the Junior Superintendent. Similarly all matters coming under Section 52, 54 and 55 are to be transferred by him to the legal wing through the Junior Superintendent after completion of the preliminary enquiry with a brief note. D4 Section:- The person in-charge of this section shall directly deal with the assessment and correspondence files relating to the first 550 numbers of wakfs of Kozhikode Taluk. He shall submit all files to Junior Superintendent (C1) for scrutiny. He shall also take necessary steps for collection of arrears, issuance of Revenue Recovery Certificates. He shall properly maintain the Computer provided in the seat. He shall prepare monthly statement as to the number of assessments made, the number of account statements received, the number of show-cause notices despatched, the number of revenue recovery requisition issued and the amount of contribution collected for every month. He should complete his work as per the schedule of work issued by the Junior Superintendent. The applications received under Section 51 of the Wakf Act such as for sale, purchase, exchange, mortgage etc. are to be verified with the records maintained in the office and are to be forwarded to Legal wing through the Junior Superintendent. Similarly all matters coming under Section 52, 54 and 55 are to be transferred by him to the legal wing through the Junior Superintendent after completion of the preliminary enquiry with a brief note. D5 Section:- The person in-charge of this section shall directly deal with the assessment and correspondence files relating to the rest of the files of wakfs of Kozhikode Taluk other than allotted to C4 Section and files of wakfs of Wayanad District. He shall submit all files to Junior Superintendent (C1) for scrutiny. He shall also take necessary steps for collection of arrears, issuance of Revenue Recovery Certificates. He shall properly maintain the Computer provided in the seat. He shall prepare monthly statement as to the number of assessments made, the number of account statements received, the number of show-cause notices despatched, the number of revenue recovery requisition issued and the amount of contribution collected for every month. He should complete his work as per the schedule of work issued by the Junior Superintendent. The applications received under Section 51 of the Wakf Act such as for sale, purchase, exchange, mortgage etc. are to be verified with the records maintained in the office and are to be forwarded to Legal wing through the Junior Superintendent. Similarly all matters coming under Section 52, 54 and 55 are to be transferred by him to the legal wing through the Junior Superintendent after completion of the preliminary enquiry with a brief note. D6 Section:- The person in-charge of this section shall directly deal with the assessment and correspondence files relating to the wakfs of Ernad Taluk. He shall submit all files to Junior Superintendent (C2) for scrutiny. He shall also take necessary steps for collection of arrears, issuance of Revenue Recovery Certificates. He shall properly maintain the Computer provided in the seat. He shall prepare monthly statement as to the number of assessments made, the number of account statements received, the number of show-cause notices despatched, the number of revenue recovery requisition issued and the amount of contribution collected for every month. He should complete his work as per the schedule of work issued by the Junior Superintendent. The applications received under Section 51 of the Wakf Act such as for sale, purchase, exchange, mortgage etc. are to be verified with the records maintained in the office and are to be forwarded to Legal wing through the Junior Superintendent. Similarly all matters coming under Section 52, 54 and 55 are to be transferred by him to the legal wing through the Junior Superintendent after completion of the preliminary enquiry with a brief note. D7 Section:- The person in-charge of this section shall directly deal with the assessment and correspondence files relating to the wakfs of Nilambur Taluk, Perinthalmanna Taluk and Ponnani Taluk. He shall submit all files to Junior Superintendent (C2) for scrutiny. He shall also take necessary steps for collection of arrears, issuance of Revenue Recovery Certificates. He shall properly maintain the Computer provided in the seat. He shall prepare monthly statement as to the number of assessments made, the number of account statements received, the number of show-cause notices despatched, the number of revenue recovery requisition issued and the amount of contribution collected for every month. He should complete his work as per the schedule of work issued by the Junior Superintendent. The applications received under Section 51 of the Wakf Act such as for sale, purchase, exchange, mortgage etc. are to be verified with the records maintained in the office and are to be forwarded to Legal wing through the Junior Superintendent. Similarly all matters coming under Section 52, 54 and 55 are to be transferred by him to the legal wing through the Junior Superintendent after completion of the preliminary enquiry with a brief note. D8 Section:- The person in-charge of this section shall directly deal with the assessment and correspondence files relating to the wakfs of Tirurangadi Taluk. He shall submit all files to Junior Superintendent (C1) for scrutiny. He shall also take necessary steps for collection of arrears, issuance of Revenue Recovery Certificates. He shall properly maintain the Computer provided in the seat. He shall prepare monthly statement as to the number of assessments made, the number of account statements received, the number of show-cause notices despatched, the number of revenue recovery requisition issued and the amount of contribution collected for every month. He should complete his work as per the schedule of work issued by the Junior Superintendent. The applications received under Section 51 of the Wakf Act such as for sale, purchase, exchange, mortgage etc. are to be verified with the records maintained in the office and are to be forwarded to Legal wing through the Junior Superintendent. Similarly all matters coming under Section 52, 54 and 55 are to be transferred by him to the legal wing through the Junior Superintendent after completion of the preliminary enquiry with a brief note. D9 Section:- The person in-charge of this section shall directly deal with the assessment and correspondence relating to the wakfs of Tirur Taluk. He shall submit all files to Junior Superintendent (C1) for scrutiny. He shall also take necessary steps for collection of arrears, issuance of Revenue Recovery Certificates. He shall properly maintain the Computer provided in the seat. He shall prepare monthly statement as to the number of assessments made, the number of account statements received, the number of show-cause notices despatched, the number of revenue recovery requisition issued and the amount of contribution collected for every month. He should complete his work as per the schedule of work issued by the Junior Superintendent. The applications received under Section 51 of the Wakf Act such as for sale, purchase, exchange, mortgage etc. are to be verified with the records maintained in the office and are to be forwarded to Legal wing through the Junior Superintendent. Similarly all matters coming under Section 52, 54 and 55 are to be transferred by him to the legal wing through the Junior Superintendent after completion of the preliminary enquiry with a brief note. (D10) Tapal & Despatch Section:-The person in-charge of this section shall deal with the tapal distribution and dispatch works in the office and maintain inward and outward register, stamp accounts, stock registers of stationeries and Furniture. Daily tapals including registered articles addressed to the Senior superintendent shall be opened in the presence of the Senior Superintendent (Admn) and shall enter all tapals in the general register duly affixing date seal and shall send to the Senior Superintendent (Admn). On returning the tapal from the Senior Superintendent, he shall number the tapals in the distribution register and distribute the same to the concerned Junior Superintendents of the wing. The other functions of this section are 1. Supply of records in response to requisitions. 2. Taking of records disposed, 3. Registry of records taken out by sections and noting their return in the register, 4. Sending every month arrear lists for the return of records taken out more than three months ago, 5. Cleaning and dusting all racks and the examination of records in order to protect them from damage, 6. Labeling all records, 7. Keeping the bundles arranged neatly and methodically on the racks, 8. Keeping the record room tidy and in good repair, 9. Destruction of records in due time 10. Keeping of stock register of Furniture, stationary, computers, other electronic items, and movable items. Person in-charge of this section shall strictly observe the procedures prescribed in Chapter 8 of Manual of Office Procedure in respect of the records and connected things. (D11) Stenographer:-The person in-charge of this section shall deal with the stenography and typing work under this wing and shall do any other works entrusted by the Senior Superintendent. He shall maintain a register containing the details in respect of the files received under the section, covering the date of receipt, subject, number of pages and date of return of the section.
FINANCE & AUDIT WING
Junior Superintendent (Finance):-	He shall supervise the cash section, establishment and accounts section. The files under the wing to be submitted to the Senior Superintendent (Admn) and Senior Superintendent (Finance & Audit) shall be routed through him for verification and initial to that effect with necessary suggestions. The files connected with audit shall be submitted to Senior Superintendent (Finance & Audit) and other files to the Senior Superintendent (Admn). (E1) Cash Section:- The person in this section shall be in-charge of the cash section of the Regional Office. He shall take necessary steps to transfer the fund received in month to the Head Office on or before 10^th day of every month as prescribed by the Board. Any dereliction in the above matter will be considered seriously. He shall keep all the Pass Books and Fixed Deposit Receipts, relating to the Boards Fund and Sale Proceeds and various accounts in respect of the sale proceeds of the wakf properties under his safe custody. He shall deal with the accounts of wakfs on direct administration and sale proceeds of the wakf properties deposited with the Board as per orders. (E2) Establishment & Accounts Section:- The person in-charge of this seat shall deal with the maintenance T.A.bill of the staff. He shall deal with the accounts of the Regional Office. He shall also deal with the files relating to purchase. Registration Application receiving in the Regional Office shall be handled by this seat for forwarding the same to the Head Office immediately on receipt of the same. (E3) Wakf Inspector:- The person in-charge of this section shall deal with inspection and audit of accounts of the wakfs entrusted to him. He shall also make local Inspection/Audit if any ordered by the Senior Superintendent (Admn), Senior Superintendent (Audit) or Chief Executive Officer. He shall submit the audit report directly to Senior Superintendent (Audit). (E4) Wakf Inspector:- The person in-charge of this section shall deal with inspection and audit of accounts of the wakfs entrusted to him He shall also make local Inspection/Audit if any ordered by the Senior Superintendent (Admn), Senior Superintendent (Audit) or Chief Executive Officer. He shall submit the audit report directly to Senior Superintendent (Audit). (E5) Wakf Inspector:- The person in-charge of this section shall deal with inspection and audit of accounts of the wakfs entrusted to him. He shall also make local Inspection/Audit if any ordered by the Senior Superintendent (Admn), Senior Superintendent (Audit) or Chief Executive Officer. He shall submit the audit report directly to Senior Superintendent (Audit). (E6) Wakf Inspector:- The person in-charge of this section shall deal with inspection and audit of accounts of the wakfs entrusted to him. He shall also make local Inspection/Audit if any ordered by the Senior Superintendent (Admn), Senior Superintendent (Audit) or Chief Executive Officer. He shall submit the audit report directly to Senior Superintendent (Audit). (E7) Wakf Inspector:- The person in-charge of this section shall deal with inspection and audit of accounts of the wakfs entrusted to him. He shall also make local Inspection/Audit if any ordered by the Senior Superintendent (Admn), Senior Superintendent (Audit) or Chief Executive Officer. He shall submit the audit report directly to Senior Superintendent (Audit). (E8) Wakf Inspector:- The person in-charge of this section shall deal with inspection and audit of accounts of the wakfs entrusted to him. He shall also make local Inspection/Audit if any ordered by the Senior Superintendent (Admn), Senior Superintendent (Audit) or Chief Executive Officer. He shall submit the audit report directly to Senior Superintendent (Audit). (E9) Wakf Inspector:- The person in-charge of this section shall deal with inspection and audit of accounts of the wakfs entrusted to him. He shall also make local Inspection/Audit if any ordered by the Senior Superintendent (Admn), Senior Superintendent (Audit) or Chief Executive Officer. He shall submit the audit report directly to Senior Superintendent (Audit). (E10) Stenographer:- The person in-charge of this section shall deal with the stenography and typing work under this wing and shall do any other works entrusted by the Senior Superintendent. He shall maintain a register containing the details in respect of the files received under the section, covering the date of receipt, subject, and number of pages and date of return of the section.
LEGAL WING
(F) Legal Assistant:-		The Legal Assistant will be in-charge of this wing. He shall supervise the work of litigation (external) section, adjudication section (statutory petition, assessment appeal, enquiry proceedings and registration section. He shall also deal with the files relating to encroachment, eviction under Section 54 & 55 of the Wakf Act and the recovery of wakf property under Section 52. All the files relating to the above matters should be verified by the Legal Assistant and put up to the Senior Superintendent (Admn.). He shall also deal with the files relating to any wakf, specifically entrusted to him by the Senior Superintendent, which involves legal issues. He shall also take measures for the data entry work relating to legal wing in the computer. He shall follow up the pending cases of different courts and liaison with the counsels. He will be responsible for effective appearance of the Board through standing counsels or other counsels engaged by the Chief Executive Officer. (F1) Litigation (External) Section:- The person in-charge of this section shall deal with the cases filed by or against the wakf board before the Wakf Tribunal, Civil Courts, Magistrate Courts and any other authorities. He shall keep a Court diary to follow up the pending cases of different courts. (F2) Adjudication Section:- The person in-charge of this section shall deal with the files relating to statutory petitions filed before the Board under the Wakf Act and statutory appeals. This section shall also deal the suo-moto enquiry proceedings file transferred from other wing. He shall scrutinize the original petition and appeals filed before the Board/Judicial Committee and certify that the petitions, appeals are filed with sufficient stamp and necessary documents. He shall make sure that the procedure prescribed for O.P.s and Appeals before the Board/Judicial Committee are complied. During the court sittings he shall act as bench clerk and assist in drafting orders of the Board. He should verify the petition files and prepare a note in each file containing the name and address of the parties, issuance and acknowledgement of notices, payment of 1/3^rd portion of the contribution in the case of assessment files and he shall ensure that all these things readily available at a stretch. (F3) Registration Section:- The person in-charge of this section shall deal with the registration of wakfs. He shall take necessary steps to register the wakfs after verification of the documents and satisfying the conditions prescribed. Before registration he shall ensure that the wakfs are not registered earlier and properties are in the possession of the wakfs. He shall verify the mode of administration of the wakf and the rule of succession to the mutawalliship. He shall also responsible for checking as to whether the committee of the wakf is registered under the Societies Act/Trust Act. The proforma relating to the registration of the wakf shall be sent to the Head Office after registration process is completed for allotting registration numbers. (F4) Typist:- The person in-charge of this section shall deal with the typing work under this wing and shall do any other works entrusted by the Senior Superintendent. He shall maintain a register containing the details in respect of the files received under the section, covering the date of receipt, subject, and number of pages and date of return of files.

Chapter – 4 (Manual – 3)---TOP
Rules, Regulations, Instructions, Manual and Records, for Discharging Functions

Name/title of the document :

Kerala State Wakf Board

Type of the document

Rules

Brief Write-up on the Documen

From where on can get a copy of rules

Fee charged by the department for a copy of rules

In exercise of the powers conferred by Sub-section 109 of the Wakf Act, 1995 (43 of 1995), the Kerala State Government had made the rules entitled as above to facilitate the functions of the Kerala State Wakf Boad.Under the new Act it is necessary to frame regulations as provided under section 110 of the Act. The Government approved

The Regulation on 02 – 01 – 2002 and the same was published in the gazette on 08 – 07 – 2003,from which date regulations have came in force.

It has been published by the Government of India as well as many other publishers who publish law books and is readily available in all the bookshops where law books are being sold. Or get in website:

http://www.keralastatewakfboard.org

The above can be purchased form law book shops.

Chapter – 5 (Manual – 4)---TOP

Particulars of any arrangement that exists for consultation with, or representation by, members of the public in relation to the formulation of its policies or implementation thereof

Formulation of Policy

5.1 Members of the Board were elected from various sectors of the Muslim societies like Mutawallies,Bar Council Members, Scholars,Muslim Organisations,M.L.As and M.Ps. So the Board can formulate effective policy by considering all the aspects of the society.

Implementation of Policies

5.2 Chief Executive Officer of the Board, gives effect to the decisions of and carries out the instructions that may, from time to time, be given by the Board or the Chairperson:

Provided that when the Board is in the process of re-constitution or unable to meet for reasons beyond its control, the Secretary may seek the orders or approval of the Chairperson on an urgent matter;

Provided further that all such orders or approval of the Chairperson shall be placed before the Board for its decision, as soon as the Board meets.

Chapter – 6 (Manual – 5)---TOP

Statement of the categories of documents which are held by it or under its control

Sl. No.	Category of the document	Name of the document	Procedure to obtain the document	Held by
1.		Minutes of the meetings of the Kerala State Wakf Board and its Committees	By Submission of application on prescribed format	K.A.Abdul Jabar, UD Steno
2.		R.A. Files	-do-	P.K.Jaleel, Junior Supt.
3.		Petition files	-do-	Manju.C.M, Legal Asst.
3.		Documents/information related to staff of the Board	-do-	U.Abdul Jaleel , Junior Supt.
4.		Scholarship files		T.A. Abdul Basheer, Confidential Asst.
5.		Account Section files and registers	-do-	K.A. Yoosuf, Junior Supt.
6.		Social Welfare Schemes	-do-	T.A. Abdul Basheer, Confidential Asst.

Chapter – 7 (Manual – 6)---TOP

A statement of Board, Judicial Committees and other bodies constituted as its part

7.1. Please provide information on Boards, , Judicial, Committees and Other Bodies related to the public authority in the following format:

Name and address of the Affiliated Body.

Kerala State Wakf Board affiliated to the Central Wakf Council, 14/173, Jamnagar House, Shahjahan Road, New Delhi – 110 011

Type of Affiliated Body (Board, Council, Committees, Other Bodies)

Statutory

Brief Introduction of the Affiliated Body (Establishment Year, Objective / Main Activities)

The Kerala State Wakf Board is constituted under 13 & 14 of the Wakf Act, 1995.

Subject to rules made under this Act the general superintendence of all wakfs in the state are vested in the Board. It is the duty of the Board to exercise its powers under the Act as to ensure that the Wakf under its superintendence are properly maintained,controlled and administered and the income thereof is duly applied to the objects and for the purposes for which such wakfs are created or intended.

Role of the Affiliated Body (Advisory/Managing/Executive/Others)

Supervisory and Executive.

Structure and Member Composition

Chairperson and 10 members

Head of the Body

Chairperson

Address of main office and Regional Office

1. Kerala State Wakf Board

Head Office, VIP Road

Kaloor , Kochin -17

Phone: (0484) 2342485

Fax: (0484) 2346091

Website: http://www.keralastatewakfboard.org/

E-mail: keralastatewakfboard.org / mail@keralastatewakfboard.org

2. Kerala State Wakf Board

Regional Office,Eroth Center,

Bank Road,Kozhikode – 673001

Ph:0495 – 2366991, Fax: 0495 - 2366991

Frequency of Meetings

Monthly atleast one meeting

Can public participate in the meetings ?

No

Are minutes of the meetings prepared ?

Yes

Chapter – 8 (Manual – 7)---TOP

The names, designations and other particulars of the Public

Information Officers

Name of the Public Authority :

Assistant Public Information Officers

Sr. No.

Name

Designation

S.T.D. Code

Ph.No.

Fax

Address

Office

Home

Haneefa.K.M

UD Clerk

0484

2342485

9745008253

2346091

Kanjirakattukudi (H),Pezhkkapilly.P.O

Muvattupuzha.686674

State Public Information Officers :

Sr. No

Name

Designation

S.T.D. Code

Ph.No.

Fax

Address

Office

Home

K.A.Yoosaf

Junior Supt.

0484

2342485

9847851502

2346091

mail@keralastatewakfboard.org

Karippai House

Thaikkattukara.P.o

Aluva.683106

Regional Office

State Public Information Officers :

Appellate Authority :

Sr. No

Name

Designation

S.T.D. Code

Ph.No.

Fax

Address

Office

Home

Jamal.B.M,adv.

Secretary

0484

2342485

9447194691

2346091

Patel Manzil

P.O.Bekal,

Kasargode(Dt.)

Chapter – 9 (Manual – 8)---TOP

Procedure followed in Decision Making Process

9.1 What is the procedure followed to take a decision for various matters ? (A reference to Secretariat Manual and Rule of Business Manual, and other rules/regulations etc. can be made)

The business of the Kerala State Wakf Board is carried out through the Board itself and Sub-Committees wherever it is necessary. The Board is the competent authority to take decision. The scheme for the Loan Scholarship for the professional Courses and Social Welfare Schemes are implemented inaccordance with the terms and conditions as specified by the Board periodically. In the case of statutory petitions filed before the Board.

Are heard are disposed of as per Wakf Act and Civil Proceedure Code.

9.2 What are the documented procedures/laid down procedures/ Defined Criteria /Rules to arrive at a particular decision for important matters ? What are different levels through which a decision process moves ?

To arrive at a particular decision for any matter, the related case is considered by the Chief Executive Officer and recommending the matter to the Board. The related case considered.

9.3 What are the arrangements to communicate the decision to the public ?

By way of correspondence the decision are communicated to the concerned.

9.4 Who are the officers at various levels whose opinions are sought for the process of

decision making?

The Chief Executive Officer of the Board may also put forward his opinion.

9.5 Who is the final authority that vets the decision ?

Kerala State Wakf Board

9.6 Please provide information separately in the following format for the important matters on which the decision is taken by the public authority.

Sl.No.1
Subject on the which the decision is to be taken.	Loan Scholarship,MatchingGrant:Giving Loan Scholarship and Matching Grants for higher studieds or economically backward students among the community.
Guideline / Direction, if any	Terms and Conditions for releasing the Scholarship is available in the Wakf Board Office.
Process of Execution	The applicants are required to submit the application in prescribed from with appropriate certificate. The Board verifying the applications and select the eligible applicants in its meeting
SI.No.2

Subject on the which the decision is to be taken.	Social Welfare Scheme giving pension to Scholar in Arabic , Teacher in Arabic Khadim, financial aid to the marriage, medical treatment, and Maintenance to divorced women.
Guide lines/Directions, if any	There are prescribed forms and separate terms and conditions for each financial aids.
Process of Execution	The applicants are required to submit applications in prescribed form with appropriate certificates. The sanction commission of the Social Welfare Scheme evaluate the applications and select the eligible applicants in its meeting.
Sl.No.3
Subject on which the decision is to be taken	Statutory Petitions:aggrieved parties can file statutory petitions before the Board.
Guide lines/Directions ,if any	The Board following the Civil Procedure Code, Wakf Act & Rules..
Process of Execution	Statutory petitions are filing before the Board as per procedure. The process of hearing, cross examining and deposition from the aggrieved parties are carrying out the Judicial Committee and the order will pass the Full Board
Designation of the officers involved in decision making	Chairpersons, Board Members and Chief executive Officer.
Contact information of above mentioned officers
If not satisfied by the decision, where and how to appeal	Before the Wakf Tribunal. Through appeal petition

Chapter – 10 (Manual – 9)---TOP

Directory of Officers and Employees

10.1 Please provide information district wise in following format

Name	Designation	S.T.DCode	Ph.No.		Fax	Email		Address
			Office	Home
B. Mohammed Jamal, Adv.	Secretary	0484	2342485		2394691	-do-		Patel Manzil, P.O.Bekal, Kasargode.(Dt)
K.K. Muhammed Ashraf	Senior Supt.	0484	2342485	2221534/ 9745058744	2394691	-do-		7/895A D.S.Road Cochin-2
Abdul basher T.A	Confidentila Asst.	do	do	9447971907	do			XV\265,Thevaruparambu,Muttar link Road, Manjummal.po,Kochin 683501
Baji Firoz.MK	Junior Supt.			9447001642	do	do		Kadayara (H),KannachanRoad , W.Pachalam.PO, Ekm 682012
Yoosuf.KA	do	do	do	9249751401				Karipai,Daurul Ansariya, Thaikattukara Po, Aluva 633106
Abdul Jaleel .U	do	do	do	0494-3202300	do	-do-		The Cave,behind M.I.H.S.S Ground, Ponnani . South 679586
Jaleel. PK	do	do	do	9745402151	do	-do-		Puthenpurakkal(H),Thrikkakara.PO, Kochin-682021
Manju.CM	Legal Assistant	do	do	9846780039	do	-do-		Valiyaveetil(H),Kalathumpurath Lane Elamakkara.P.O,Kaloor,Kochi-17
Abdul Jabar.KA	Senior Steno (Incharge)	do	do	9446365336	do	-do-		Kurudanparambil (H), Nayarambalam.po P.o,Ekm.Dt.
Habeeb.A	Head Clerk	do	do	9249799978		-do-		Al-Hilal,Civil Station Ward, Alappuzha-688012

Ibraheem Kutty.K.A	Head Clerk	do	do	9846906337	do	-do-		Karidayathumadom,Panappilly, Kuttamassery,Thttumugham.Po , Aluva.
Muhammed Sheheer.MP	Wakf Inspector	0484	do	9745008351	do	-do-		Mulla Parambil (H),Edappilly.Po, Kochin682024
Abdul Jabbar	UDC	do	do	9895912624	do	-do-		Maliakkaprambil(h), Deshabhimani.Rd Kaloor.Po,Kochin-17
Haneefa.K.M	do	do	do	9745008253	do	-do-		Kanjirakattukudi (H), Pezhakapilly.PO Muvattupuzha
Salim MM	do	do	do	9495472435	do	-do-		Manayil (H),Chunagamveli, Erumathala.Po, Aluva 683112
Shaheer MB	do	do	do	9746251135	do	-do-		H-2/1037B,Shihas Manzil, Mini Market Jn Jn.Fort Kochi,Kochi 682001
Naseera.M.A	do	do	do	22167867	do	-do-		H.No:XI/682,Mechenzie Garden Pattalam,Fort Kochi,Cochin01
Fousiya Musthafa	do	do	do	9745720912	do	do		626,Valiyaveetil Mehrab,Madhura Company Road,Pallurathy,Kochi06
Ismail.C.E	LDC	Do	Do	9048548407	do	-do-		Chakkara Parambu W.Veliyathunadu.PO
Naseema TM	do	do	do	9895813747	do	-do-		Thachavallath(H),Elookara Muppathadam PO,Aluva10
Nouseela.B	do	do	do	9847125732	do	-do-		Puthuveedu,Karikodu, T.K.M College.PO,Kollam 05
Jasmine.K.M	do	do	do	9446577855	do	-do-		Madathiparambil(H),Madavana PO Athani,Kodungaloor - 66
Mohammed.M.K	LD Typist	do	do	9846115401	do	-do-		Maliam veedu ,PRA – 153,Ponevazhy Edapally.
Aliyar.C.A	Peon Grade II	do	do	9947470768	do	do		Kunnappilliyil (H),Chittethukara, Kakkanad
MeharAli	Driver Grade II	do	do	9745004729	do	do		K.V.S.(H),Thrikkakara.Po,Kochi.21
Regional Office Kozhikode

Abdul Rahman.K.C	Senior. Supt	do	do	9847370887	Do		do	Kaipurath Chalil (H),Prannu.PO (Via)Nanikunni,Kozikode (Dt) 9847370887
Koyatty.NP	Senior. Supt	do	do	9895557289	Do		do	Sandal Sand, Poozhiyil Road, P.O.West Hill ,Kozhikode-5
Mohammed .K.K©	Junior.Supt.	do	do	9446669140	do		do	Thoufeeq,Kolakkad.PO,Thuvakode Chemmenchery,Kozhikode-04
Abdul Jabbar.N.P	do	do	do	0467-2282766	do		do	N.P.House,PO Kottapuram, Via.Neeleswaram,Kasargode.Dt.
Rahim.N	L.A	do	Do	98471160244	do		do	Niharakkal (H),P.O,Vengeri, Calicut - 673010
Mohammed.K.K (W)	Head Clerk	do	do	04931-247883	do		do	Kuruthikuzhiyan (H), Pazhaya Chanda kunnu
Sayed Sahal Bafakhy.P.P	do	do	do	9747200140	do		do	Thouheed,K.C.Road,Puthiyangadi 39/1072, Puthiyangadi P.O. Calicut-21
Manzoor Ahamed .KM	do	do	do	9895296636	do		do	23\1126-A,Moochingal(H) Thiruvannur.PO,Calicut-29
Rahmathulla Nalakath	do	do	do	987024196	do		do	Nalakath(H),Thazathngadi,PO Areacode,Malappuram Dist.
Aboobacker Koya	Senior Stenographer	0495	2366991	2383406	2366991		-do-	21/1118-A,Javees, Variyankadi Paramba,Kundoor Narayanan Road,Panniyankara.PO,Kallai, Kozhikokode
Muhammed Koya.K.C	U.D. Steno	do	do	0494-2418658	do		do	Alungal,P.O.Chettippadi-676319 Malappuram.Dist.
Muhammed Eliyas	Wakf Inspector	do	do	9446252832	do		do	Padath(H),P.O.Kappad, Kozhikode-04
Fazalul Rahman.P	LDC	do	do	9249311761	do		do	Suhra Nivas, Chakkerikad Paramb, P.O Arakkinar,Kozhikode Dt.
Shamseer Ali.P.C	do	do	do	9846621570	do		do	Ponnadam Challil(H),Pannikkottur.Po (Via)Koduvally Kozhikode-673572
Muhammed Arshad.N.V	do	do	do	9746229420	do		do	Soumiya Nivas,Karimpadasseri pramb Meenchnda P.O
Beegum Haseena.U	do	do	do	9447632679	do		do	Aliyar Manzil,Merikunnu.Po Kozhikode-12
Muhammed.K	Spl. Grade Attender	do	do	9961734386	do		do	Koomul kandy (H),Pazhoor.P.O (via) Mavoor,Kozhikode Dist.

Chapter – 11 (Manual – 10)---TOP

The monthly Remmuneration Received by each of its officers and employees, including

the System of Compensation as Provided in Regulations

11.1Please provide information in the following format.

	Name of Employees	Designation	Pay Band	TOTAL
1	K.K. Mohammad Ashraf	Sr. Supdt.	9300-34800	27999.00
2	M.K. Baji Firoze	Jr. Supdt.	9300-34800	27715.00
3	K.A. Yoosuf	Jr. Supdt.	9300-34800	25073.00
4	P.K. Jaleel	Jr. Supdt.	9300-34800	25073.00
5	U. Abdul Jaleel	Jr. Supdt.	9300-34800	25073.00
6	Manju	Legal Assistant	9300-34800	20728.00
7	A. Habeeb	Head Clerk	9300-34800	23029.00
8	K.A. Ibrahim Kutty	Head Clerk	9300-34800	23483.00
9	Mohamed Saheer M.P	Wakf Inspector	5200-20200	16369.00
10	C.M. Abdul Jabbar	U.D. Clerk	5200-20200	16269.00
11	K.M. Haneefa	U.D. Clerk	5200-20200	14234.00
12	M.M. Saleem	U.D. Clerk	5200-20200	14234.00
13	M.B. Shaheer	U.D. Clerk	5200-20200	14026.00
14	Fousiya Musthafa .P	U.D. Clerk	5200-20200	14205.00
15	Nazeera M.A	U.D. Clerk	5200-20200	14205.00
16	Ismail C.E	L.D. Clerk	5200-20200	13566.00
17	T.M. Naseema	L.D. Clerk	5200-20200	13233.00
18	B. Nouseela	L.D. Clerk	5200-20200	12501.00
19	Jasmine .K.M.	L.D. Clerk	5200-20200	12501.00
20	T.A. Abdul Basheer	Confidential Assistant	9300-34800	33593.00
21	K.A. Abdul Jabbar	U.D. Stenographer	9300-34800	23937.00
22	M.K. Mohammad	L.D. Typist (HG)	5200-20200	15256.00
23	C.A. Aliyar	Peon Gr.II	4400-7440	11152.00
24	K.V. Mehar Ali	Driver Grade II	5200-20200	12629.00

Regional Office Kozhikode

Sl. No.	Name of Employees	Designation	Pay Band	TOTAL
1	N.P. Koyatty	Sr. Supdt	9300-34800	28836.00
2	K.C. Abdul Rahman	Sr. Supdt.	9300-34800	29143.00
3	N.P. Abdul Jabbar	Jr. Supdt.	9300-34800	28836.00
4	K.K. Mohammad (C )	Jr. Supdt.	9300-34800	27388.00
5	N. Rahim	Legal Assistant	9300-34800	20728.00
6	K.K. Mohammad (W)	Head Clerk	9300-34800	23923.00
7	K.M. Mansoor Ahammad	Head Clerk	9300-34800	23923.00
8	P.P. Syed Sahal Bafaky	Head Clerk	9300-34800	20542.00
9	Rahmathullah Nalakath	Head Clerk	9300-34800	21325.00
10	Mohammed Eliyas P	Wakf Inspector	5200-20200	16369.00
11	P. Fazalul Rahman	L.D. Clerk (HG)	5200-20200	18769.00
12	N.V. Mohammad Arshad